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Office Relocation Guide

If you are responsible for planning an office relocation then our guides should help you plan and implement a successful office relocation.

These are what we believe are the most important elements to any office relocation.

Time

Make sure you can start your office relocation project with enough time to complete all the preparation that will be required.

It may be obvious to say, but the more people you are looking to move, the more time you should set aside in advance for planning, and whilst moves can be carried out with little notice, they will often not be successful.

Plan

Work backwards from the move date and develop a plan that includes all the elements required to complete the office relocation.

There are certain elements that have a longer lead in time than others, so it is important to recognize these and ensure that they are progressed in good time. An example may be telephone lines where the lead time to install into a building may be weeks or months.

Delegate

It is important to understand that one person is unlikely to be able to do all the tasks necessary to complete the relocation. Identify early on the key people who will be working on the project and if appropriate, form a relocation committee.

These people are likely to include representatives from the property or facilities team, the IT department, HR, Finance, Unions, and other directors and business division heads.

As IT and telecoms are nowadays so critical to the smooth running of a business it can be a good idea to specifically assign critical tasks to make those responsible know what they need to deliver, and by when.

Inform

Opening lines of communication within your business is important in a period of change. Staff will be concerned about the prospect of change so keep them informed about move plans and dates. That said, do not be surprised if your detailed instruction about what to do leading up to the move are ignored by some who think they know better, or just do not want to follow instructions.

Control

Know what you want to happen and when and monitor to make sure you know at what stage each aspect of the office relocation project is and which may be falling behind.

Tags: moving office, Office Relocation

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